POSITION: Part-Time Bookkeeper
SALARY RANGE: $18-$20/hour
STATUS: ☐ Full Time ☒ Part Time ☐ Exempt ☒ Non-Exempt
Join our dynamic and dedicated team to help provide a safe, compassionate, healing environment for
children who have been a victim or witnessed a crime. The Part-time Bookkeeper helps uphold our values
of Collaboration, Excellence, and Impact by working well with our customers and vendors, striving for
accuracy and efficiency, and ensuring effective use of funds.
FUNCTION: Reporting to the Executive Director, The Part-time Bookkeeper works approximately 16
hours per week and is responsible for managing day-to-day accounting and finance requirements. Duties
and responsibilities include review of accounts payable and accounts receivable transactions in
Quickbooks, billing customers, making payments to vendors, making deposits, and preparation of reports
for management.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for Accounts Payable procedures including:
 Verify items/services on bills were fulfilled and are approved for payment
 Maintain appropriate back-up documentation for each bill or reimbursement request
 Review allocations with Executive Director and against the approved budget
 Allocate expenses to each funder on the date incurred when entering into Quickbooks
 Make payments and maintain files of all paid invoices for reimbursement contracts
 Develop procedures to ensure efficiency and accuracy
Responsible for processing payroll including:
 Send email reminders regarding payroll deadlines, to ensure timely entry and approval of staff
work hours
 Import approved timecard data into Quickbooks from online timekeeping site
 Enter any additional pay for on-call staff as needed
 Process payroll, reviewing carefully for errors and omissions
 Submit completed payroll file to the payroll service provider
 Print any checks for employees not using Direct Deposit
 Pay outstanding payroll liabilities that are not set up for automatic payment
Responsible for Accounts Receivable including:
 Submit official reimbursement requests for monthly expenses to appropriate funders, including
back up documentation for each expense
 Ensure appropriate allocation of staff time to each funder
 Maintain files of all bills sent to each funder to include backup documentation

 Ensure incoming checks are stamped and logged in the check log
 Match payments to invoices in Quickbooks, or create as needed, ensuring customer information is
complete and accurate in Quickbooks
 Record donations in Quickbooks and notify Fund Development or the Executive Director for
appropriate acknowledgement and tracking
 Make deposits on a weekly basis, in order to minimize the amount of money kept on site,
ensuring the deposit is recorded in Quickbooks
Responsible for financial reporting including:
 Prepare weekly reports for the Executive Director and maintain open communication regarding
financial status and any issues
 Prepare monthly financial reports for the Finance Committee and the Board, following provided
templates and ensuring accuracy
 Assist with the annual audit, providing information and documentation as requested
Other Duties as Assigned

QUALIFICATIONS:
 Bachelor’s Degree in Accounting or related field (preferred)
 Three years experience working in accounts payable and receivable, general ledger, and payroll
 Strong knowledge of generally accepted accounting principles
 Extensive experience with data entry, record keeping and computer operation
 Proficiency in Microsoft Office, Excel and QuickBooks
 Must be able to pass a fingerprint and criminal background check
SPECIAL ABILITIES AND KNOWLEDGE:
 Confidentiality, excellent organizational skills and accuracy.
 Excellent multitasking and quick and accurate data entry skills.
 Effective communication (both written and oral) and problem-solving abilities.

If interested in applying, please send a resume to info@soazadvocacy.org

Any offer of employment is contingent upon successful completion of new hire screenings, including
background checks, drug testing, and professional reference checks.