POSITION: Part-Time Bookkeeper
SALARY RANGE: $18-$20/hour
STATUS: ☐ Full Time ☒ Part Time ☐ Exempt ☒ Non-Exempt
Join our dynamic and dedicated team to help provide a safe, compassionate, healing environment for
children who have been a victim or witnessed a crime. The Part-time Bookkeeper helps uphold our values
of Collaboration, Excellence, and Impact by working well with our customers and vendors, striving for
accuracy and efficiency, and ensuring effective use of funds.
FUNCTION: Reporting to the Executive Director, The Part-time Bookkeeper works approximately 16
hours per week and is responsible for managing day-to-day accounting and finance requirements. Duties
and responsibilities include review of accounts payable and accounts receivable transactions in
Quickbooks, billing customers, making payments to vendors, making deposits, and preparation of reports
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for Accounts Payable procedures including:
Verify items/services on bills were fulfilled and are approved for payment
Maintain appropriate back-up documentation for each bill or reimbursement request
Review allocations with Executive Director and against the approved budget
Allocate expenses to each funder on the date incurred when entering into Quickbooks
Make payments and maintain files of all paid invoices for reimbursement contracts
Develop procedures to ensure efficiency and accuracy
Responsible for processing payroll including:
Send email reminders regarding payroll deadlines, to ensure timely entry and approval of staff
Import approved timecard data into Quickbooks from online timekeeping site
Enter any additional pay for on-call staff as needed
Process payroll, reviewing carefully for errors and omissions
Submit completed payroll file to the payroll service provider
Print any checks for employees not using Direct Deposit
Pay outstanding payroll liabilities that are not set up for automatic payment
Responsible for Accounts Receivable including:
Submit official reimbursement requests for monthly expenses to appropriate funders, including
back up documentation for each expense
Ensure appropriate allocation of staff time to each funder
Maintain files of all bills sent to each funder to include backup documentation
Ensure incoming checks are stamped and logged in the check log
Match payments to invoices in Quickbooks, or create as needed, ensuring customer information is
complete and accurate in Quickbooks
Record donations in Quickbooks and notify Fund Development or the Executive Director for
appropriate acknowledgement and tracking
Make deposits on a weekly basis, in order to minimize the amount of money kept on site,
ensuring the deposit is recorded in Quickbooks
Responsible for financial reporting including:
Prepare weekly reports for the Executive Director and maintain open communication regarding
financial status and any issues
Prepare monthly financial reports for the Finance Committee and the Board, following provided
templates and ensuring accuracy
Assist with the annual audit, providing information and documentation as requested
Other Duties as Assigned
Bachelor’s Degree in Accounting or related field (preferred)
Three years experience working in accounts payable and receivable, general ledger, and payroll
Strong knowledge of generally accepted accounting principles
Extensive experience with data entry, record keeping and computer operation
Proficiency in Microsoft Office, Excel and QuickBooks
Must be able to pass a fingerprint and criminal background check
SPECIAL ABILITIES AND KNOWLEDGE:
Confidentiality, excellent organizational skills and accuracy.
Excellent multitasking and quick and accurate data entry skills.
Effective communication (both written and oral) and problem-solving abilities.
POSITION: Community Development Coordinator
STATUS: ☒ Full Time ☐ Part Time ☒ Exempt ☐ Non-Exempt
Join our dynamic and dedicated team to help provide a safe, compassionate, healing environment for children who have been a victim or witnessed a crime. Our Community Development Coordinator helps uphold our values of Collaboration, Excellence, and Impact by building and maintaining relationships with community stakeholders and ensuring each child has the safety they need to tell their story.
FUNCTION: Reporting to the Executive Director, The Community Development Coordinator is responsible for building and maintaining relationships with community stakeholders to support the mission of the Southern Arizona Children’s Advocacy Center (“The Center”). Working closely with the Executive Director and the Board of Directors, the Community Development Coordinator raises $125,000 per year through donor development, special events, grant writing, and marketing. The Community Development Coordinator also provides prevention presentations to children and adults throughout Southern Arizona.
PRIMARY DUTIES AND RESPONSIBILITIES: Donor Development: ● Develop individual donor relationships through stewardship and cultivation activities; ● Maintain relationships with funders from private foundations; ● Build, grow, and maintain a comprehensive donor database.
Special Events: ● Conduct project management activities to ensure detailed tasks are completed; ● Collaborate effectively with the Board of Directors and serve on relevant committees; ● Engage sponsors to maximize proceeds from quarterly fundraising events; ● Present new ideas for donor recognition and friendraising events.
Grantwriting: ● Identify and submit proposals for relevant grant opportunities; ● Collaborate with the Executive Director to identify areas of growth; ● Thank funders and submit programmatic/financial reports in a timely manner; ● Build relationships with funders to increase knowledge of and funding for the mission; ● Maintain a schedule of grant submission deadlines for planning purposes.
Marketing/Outreach: ● Collaborate with the Executive Director and Board of Directors to refine and implement a comprehensive Marketing Plan; ● Develop engaging outreach presentations and print/online materials; ● Build the organization’s online presence to efficiently reach all of Southern Arizona; ● Develop engaging presentations that ensure children and adults recognize and report abuse/neglect and are aware of available services; ● Deliver presentations to adult professionals, parents, and school-aged children, with the goal of reaching 7,000 children and 1,000 adults per year; ● Create and distribute a periodic newsletter and the Annual Report.
Other duties as assigned.
QUALIFICATIONS: ● Bachelor’s degree and/or equivalent prior experience. ● Four years of experience in nonprofit fundraising/development experience ● Understanding of the model of Advocacy Centers ● Excellent research, organization, and communication skills with demonstrated ability to write clearly and persuasively ● Experience with high end donors preferred ● Experience working with Windows based software packages, including Excel and Word ● Must be able to pass a fingerprint and criminal background check.
SPECIAL ABILITIES AND KNOWLEDGE: ● Ability to think strategically and plan carefully ● Strong partnership-building and event planning skills ● Ability to prospect, cultivate, and manage new accounts ● Excellent communication and public speaking skills ● Positive attitude, flexibility, and teamwork
If interested in applying, please send a resume to firstname.lastname@example.org
Any offer of employment is contingent upon successful completion of new hire screenings, including
background checks, drug testing, and professional reference checks.